DIRECTOR PLANNING
- Check with your parish priest and set date, times and location for your VBS.
- Set a registration deadline.
- Determine your budget in advance and how the parish wants to handle purchases for VBS supplies. (crafts, snacks, etc.) Set up a system for submitting invoices and receipts.
- Determine the cost you will charge per child.
- You can approach the parish council to see if they will supplement the additional costs. Things to consider: Will volunteers have to pay for their kids? Do you want to give a discount to larger families?
- Promote your VBS in the parish bulletin, social media, school newsletters, parish website, etc. Send out personal invitations to families in your community. (ad posters and social media graphics)
- Handout the registration forms or set up your own online registration.
- Make announcements at church to recruit adult and youth leaders and post a volunteer sign-up sheet.
- Create a database of all the children who are registering.
- Schedule a meeting with your station leaders to review the program and plan your VBS.
- Confirm all leader positions:
- Assistant Program Director
- Treasurer
- Faith Leader
- Music Leader
- Craft Leader
- Games Leader
- Snack Leader
- Decoration Team
- Registration/Welcome Committee
- Group Leaders
- Skit Team
- Photography/Video/Computer Support
- Runner/Floater
- (Opt.) Childcare Team
- Schedule a training session with all volunteers. Go through their roles and responsibilities.
- Determine the area for the main assembly, as well as the games, music, crafts, snacks, and faith stations. Confirm with your parish priest that you have permission to use specific areas in the church for your VBS.
- Have a back up plan for last minute events (ex.funerals) that may take up your space.
- Request any necessary sound and video equipment.
- Order VBS saint cards, posters, stickers, music CDs (or digital music). Please allow 3-7 business days for shipping. For an additional fee, you can request Express Post Shipping.
- Schedule volunteers to help set up and decorate a couple days before the start of VBS.
- After VBS, send thank you notes or gifts to volunteers. You could even plan a wrap-up party. (Mexican tacos, icecream sundaes, BBQ, etc.)
Share the password for the Radical Ride MY VBS digital program with your main station leaders so they can access the files for their station. PERMISSION TO ACCESS THE MY VBS DIGITAL PROGRAM IS ONLY GRANTED TO YOUR VBS TEAM LEADERS.















